At the December 6, 2018 Board of Directors meeting, the Board voted to add another recycling bin to the dumpster enclosure on the corner of Padrino and San Michele. The Association will now have two recycling bins in the community. The current bin is located on the corner of Caldaro and San Michele. CR&R Environmental Services, the Association’s disposal company will be installing the new bin on Friday, December 21st.
If you are the resident of one of the condominium units, you should have received a notice from AMA Repiping regarding the replacement of your laundry box. It was discovered that the replacement of the laundry boxes was included in the contract with AMA, but was not completed during the repiping process. The laundry boxes are very old, and due to their condition, some of them were cracked during the repiping process and eventually caused leaks. It is very important that these laundry boxes be replaced when they are scheduled, as the Association wants to avoid any further leaks. Your cooperation is greatly appreciated and the Board is very sorry for any inconvenience this may cause.
The third and final phase of the repiping project that involves the repiping of the townhome units will be completed by Advanced Repiping Professionals in January and February 2019.
A ballot was distributed in August requesting your approval of a one-time special assessment in the amount of $620.00 per homeowner to complete the final phase of the repiping project and approval of some common sense amendments to the Bylaws that would eliminate quorum requirements for elections and require that Board members be members of the Association. Approval of the special assessment and Bylaw amendments requires that 51 of the 100 homeowners vote in favor of it. After multiple attempts to get a sufficient number of ballots from homeowners, a special membership meeting was held on Thursday, December 6, 2018, at 7:00 P.M. at the Clubhouse to open these ballots. A total of 72 ballots were received, and below are the vote counts for each ballot measure:
| Ballot Measure | Votes in Favor | Votes Opposed | Abstained | Results |
| Approval of $62,000.00 special assessment to fund third phase of repiping project ($620.00 per homeowner) | 48 | 23 | 0 | Failed |
| Bylaw Amendment – Elimination of quorum requirement [Article III, Section 3.05(a)] | 52 | 16 | 4 | Passed |
| Bylaw Amendment – Director qualifications and term of office [Article V, Section 5.02] | 56 | 11 | 5 | Passed |
The proposed special assessment failed and the two Bylaw amendments passed. It was communicated to the homeowners by the Board that failing to approve the special assessment would result in an increase in the monthly assessments in 2019, as this is the only other source of income the Association has. The repiping of the community has been funded completely through the Association’s reserves since a loan was not approved by the community. This has reduced the Association’s reserves to a very low level. In order to begin to rebuild the Association’s reserves so that the last phase of the repiping can be completed as soon as possible, in addition to funding other major maintenance and repair projects that are needed, the Board of Directors has voted to increase the assessments in 2019. Please refer to the mailer that was distributed showing what the variable assessment rates will be effective February 1, 2019. The overall increase in the assessments is 10%.
A copy of the approved Bylaw amendments can be viewed and downloaded on the Resident Portal.
We appreciate everyone who took the time to vote and especially appreciate homeowner Tom Palmer, who opened and counted the ballots. Should you have any questions about the increase in the assessments or the Bylaw amendments, please attend the next meeting of the Board of Directors.
The Special Meeting that was to be held on November 26th for the purpose of opening and tallying the ballots for the proposed special assessment and bylaw amendments was cancelled. The special meeting to count the ballots will be done in conjunction with the next regularly scheduled Board meeting, which is December 6, 2018 at 7:00 P.M. in the Clubhouse.
The Board of Directors will be holding a Special Regular Session Board Meeting on Monday, November 26, 2018 at 6:30 P.M. in the Clubhouse for the purpose of opening and tallying the ballots for the proposed special assessment and bylaw amendments and approving a budget for the 2019 fiscal year. All homeowners are welcome to attend!
If you have not yet submitted your ballot, please mail your completed ballot in the secret white and blue envelopes to Action Property Management prior to November 21, 2018 so they can be counted at the meeting. You are also welcome to bring your ballot to the meeting. Additional voting materials will be available at the meeting if you would like to complete your ballot in person. Please contact the Community Manager, Rhonda Hart, at (949) 450-0202 or via email to rhart@actionlife.com if you have any questions about the proposed special assessment or bylaw amendments. Failure to approve the special assessment will likely result in an increase in the regular monthly assessments, as additional funds are needed to complete the final phase of the repiping project, which is being funded entirely by the Association’s reserves.
Your cooperation is greatly appreciated!
We want to make room for life’s moments by providing our residents with the best tools in the industry. Action Property Management has developed an industry leading online application that allows you to access the information you need. We know you are on the move and you need tools that work on your favorite device.
Since 2012, Action Property Management has utilized the VIVO Portal as a way to make life easier for its Residents – with features such as submitting Work Orders, downloading documents, signing up for eStatements, updating contact information, and making online payments. But it’s time for a change.
Action is excited to say “goodbye” to VIVO and “hello” to the Resident Portal! The Resident Portal has taken all of the features that you loved about VIVO and improved them, as well as added some new features (more to come) and make it mobile friendly.
The Resident Portal will be going live on October 16th. Should you have any questions about the new Resident Portal or migrating your VIVO account, please contact Action Property Management at 949-450-0202.
The Association sent out a ballot regarding a proposed special assessment to complete the final phase of the repiping project and proposed Bylaw amendments in August. A special membership meeting was scheduled to be held on September 20, 2018 at 7:00 P.M. in the Clubhouse to open and tally the ballots. However, there was not a sufficient amount of ballots and the meeting has been adjourned to October 11, 2018 at 7:00 P.M. in the Clubhouse.
The special assessment is needed to complete the repiping of the final phase of the repiping project as soon as possible. The Association has been incurring significant expenses due to the leaks in the pipes of the remaining units that have not been repiped. This project has been completely funded through the Association’s reserves, as the community did not approve the loan that the Association had proposed, and there are not enough funds in the reserves to complete the project at this time. The Association wants to repipe these units as soon as possible to prevent having to pay wasted money on repairing the leaks and remediating the water damage resulting from those leaks. The Board of Directors believes it is in the best interest of the homeowners to each pay a one-time special assessment of $620.00 to complete the project rather than raise the monthly assessments in 2019, as this will be the alternative if the special assessment is not approved.
We need to receive your ballot prior to October 11, 2018 so that the ballots can be opened at tallied at the Board meeting that evening at 7:00 P.M. in the Clubhouse. If you have thrown away or misplaced your voting materials (which consist of the ballot and white and blue envelopes), please contact Action Property Management and another set will be mailed to you. Voting materials will be available at the Board meeting on Thursday, October 11th at 7:00 PM in the Clubhouse and you are welcome to fill out a ballot and submit it then. Please feel free to contact the Community Manager directly if you have any questions about the proposed special assessment and Bylaw amendments.
The Association will be participating in SDGE’s “Power Your Drive” program, in which SDGE will install 5 to 6 electric vehicle charging stations in the common area parking at a low cost to the Association. The proposed location for the charging stations will be in the back of the property on the Padrino side. This program will enable owners of electric vehicles in the community to charge their vehicle and have the cost billed to their individual account. The electricity in the garages is metered to the common area electricity (except for the townhome units). In order to charge an electric vehicle in their garage, a homeowner would have to complete the Electric Vehicle Charging Station Application and have their electricity ran to their own individual unit so as to not have the charging of their electric vehicle billed to the Association. This program will make it much easier and more cost effective for residents with electric vehicles to charge their vehicles in the community and provide an opportunity for residents who do not have garages to have an electric vehicle. The project is in the planning stages at SDGE and is anticipated to be completed by the end of 2018.
The proposed Electric Vehicle Charging Station Application & Approval Policy was mailed to the membership in July 2018 for your review and comment. The Board of Directors reviewed and considered your comments during the Board meeting held on August 16, 2018. After careful review and consideration, the Electric Vehicle Charging Station Application & Approval Policy was adopted and is now in effect.
Should you have any questions regarding the new policy, or would like to obtain another copy, please contact Rhonda Hart at (949) 450-0202 or via email to rhart@actionlife.com.
Some residents have been allowing their pets to defecate in the common areas and do not pick up after them. There are doggie bag dispensers throughout the community for your convenience. Please be a responsible pet owner and make sure to pick up after your pet immediately and dispose of waste properly.